Types of business reports in business communication

Types of reports in business communication pdf

Examples for special report are opening of branch, introducing a new product, Improving the quality or changing the shape or size of the product and the like. In this case, a detailed report is essential to top management for taking a decision. One such report is the expense report: this report is a set of information that is used to request allocation of funds. However, the verbation report should not be confused with the minutes of the meeting which is the official record of the proceedings and the decisions arrived at in the meeting. When, the reporter collects various information to find the causes for such problem. It is vital that you ensure an appropriate level of formality, sensitivity, fairness, and objectivity. Reports are a key communication tool in business; they effectively share and retain information and decisions. Moreover, the report is concluded with the ways of solving the problem.

This category of remote stakeholders brings to the forefront one major difference between reports and other types of business communication: reports can have long lifespans and be revisited far into the future.

Further, when writing the report, you need to consider the audience you are writing for: is it the CEO or will the report be available to all staff concerned? They are oral and written.

Explain the different types of reports

In this report type, information is researched and collected, then the report provides an analysis that leads to one or more recommendations. Informational Reports An informational report provides a summary of information and data found on a particular topic. Businesses can prepare budgets, business plans, make advertising decisions and much more based on the information in a report. It contains conclusions reached by the writer. Not just any information, but essential information such as the facts, figures and analysis of a situation. This category of remote stakeholders brings to the forefront one major difference between reports and other types of business communication: reports can have long lifespans and be revisited far into the future. Authored by: Susan Kendall. It is these costs and benefits which you need to identify and weigh-up in your report. Business reports are typically assigned to enable you to: Examine available and potential solutions to a problem, situation, or issue. According to Paul Anderson, the author of Technical Communication: A Reader-Centered Approach, there are three types of stakeholders [1] : Direct Indirect Remote The direct stakeholders are those initially impacted by what you write. Reports on the basis of Function The reports are classified on the basis of function into two types. It usually contains the opinions or recommendations of the reporter with the help of facts and arguments. Reports on the basis of Nature of the Subject dealt with The following reports are included in the report which are classified on the basis of the nature of the subject dealt with. As you can see, a research report is a kind of hybrid between an analytical and an information report.

They are statutory report and non-statutory report. Authored by: It is usually an answer to a question or a demand from some other person from information.

Investigation report in business communication

Further, when writing the report, you need to consider the audience you are writing for: is it the CEO or will the report be available to all staff concerned? Different types of Reports: Generally business reports are categorized into two ways. It often includes recommendations. Verbation Reports A verbation report is a complete word by word record of all discussions made at a meeting. Reports submitted by officials or committees of constituted bodies example: Companies, Cooperative Societies , Local Bodies etc. Summarised Report A summarized report is prepared with the help of the essential details discussed in the meeting. An analytical report will present relevant data with explanations and even conclude the status quo. Interpretative Report An interpretative report is not only contains the facts, views and opinions of reporters and others but also includes the causes for an issue or an event and required remedial action with recommendations. Formal Report Formal report is prepared in a prescribed format and presented before the competent authority in an established procedure. An oral report is a piece of fact-to-face communication about something seen or observed. The information can be presented in myriad ways, such as a table showing employee names, salaries and so on, a graph or a pie-chart. Generally a report is a description of an event carried back to someone who was not present on the scene. For example, consider a report that helps a company determine where to open a new store. She also studied business in college. Finally, the reporter presents the facts in the report form before the top management.

It contains conclusions reached by the writer. For example, Appointment of an Auditor.

What is business report

They are ordinary or routine reports and special reports. Practice Question Stakeholders When writing any professional document, it is important to identify the potential stakeholders. When it comes to different business reports, formatting is critical to making the report instantly recognizable and quick and easy to read without missing the most important information. Reports of Committees or Subcommittees Committees or Subcommittees are formed by the top management to prepare the report on any one of the issue. Reports submitted by officials or committees of constituted bodies example: Companies, Cooperative Societies , Local Bodies etc. Using the previous example of the waste disposal site, citizens in the area would be indirect stakeholders. One such report is the expense report: this report is a set of information that is used to request allocation of funds. For example, Appointment of an Auditor.

Sometimes a design may be changed in the existing product, if so, latest technology should be adopted. Reports are classified into two main types: informal reports and formal reports. They are typically required when a company is contemplating venturing into new territories, such as offering a new product or going into a new geographical area.

importance of business report

One example, following our hypothetical waste disposal site, is future generations. It often includes recommendations. Hence, the top management may seek a report for solving the problem.

classification of reports in business communication

They are formal report and informal report.

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Business Reports